Department: Controller
Reports To: Controller
FLSA: Non-Exempt
Position Responsibilities (include but are not limited to the following):
- Perform the counter clerk duties in his/her absence
- Balance daily cash drawer
- Track deposit slips and forward to the accounts receivable clerk for depositing
- Review invoices and claims from each department for accuracy
- Prepare claims for the Controller for approval
- Provide the Board of Works with appropriate reports prior to their meeting
- Process all approved invoices for payment
- File all payable reports and claims
- Reconcile invoices against the purchase journal trace report
- Separate billing statement by department and complete invoices as needed for other departments
- Responsible for tracking grant and fixed asset expenditures
- Cross train as back-up for other staff as needed
- Maintain good rapport with vendors and maintain current W-9 forms
- Enter and update vendors’ information into the database
- Void checks as requested
- Track voided checks
- Monitor each departments budget expenditures
- Communicate Check Run schedule to all departments
- Prepare, print and distribute all 1099 forms
- Prepare requests for permission to destroy permanent and nonpermanent records to the County Commission of Public Records
- Once request for record destruction is approved, destroy records accordingly
Knowledge, Skills, and Abilities Required:
- Excellent Customer Service skills
- Exceptional ability to work well in a team environment
- Strong ability to prioritize assignments in a challenging fast paced environment
- Excellent organization skills and attention to detail
- Working ability to solve problems
- Working knowledge of Microsoft Office
- Working ability to operate standard office equipment
- Good written and oral communication skills
How to Apply: Here is the online application