Department: Mayor’s Office
Reports To: Mayor
FLSA: Exempt
Summary:
The position of Administrative Assistant to the Mayor is to provide a liaison approach from within the administrative office to departments and citizens of the City. With the numerous responsibilities of scheduling, and communication, the Administrative Assistant is a direct reflection of the Mayor.
Position Responsibilities (include but are not limited to the following):
- Issues press releases to the news media
- Meets with employees, citizens, and external contractors
- Attends outside business functions
- Acts as the liaison between the Mayor’s Office and Department Heads and City Council Members
- Performs Public Relations duties for the Mayor’s Office
- Answers incoming phone calls and greets citizens
- Schedules appointments for the Mayor
- Maintains office supplies
- Maintains files
- Types corresponding letters and memorandums
- Prepares proclamations
- Prepares department payroll
- Processes financial claims
Knowledge, Skills, and Abilities Required:
- Considerable knowledge of policies, procedures, and practices that impact the department
- Considerable ability to work well with others and to assist others cooperatively and courteously
- Considerable knowledge of Microsoft Office
- Working ability to prioritize assignments
- Excellent organizational skills
- Excellent written and oral communication skills
- Working ability to operate standard office equipment
- Detailed oriented and able to multi-task
Minimum Qualifications:
Education/Training: Associates Degree and/or 2 years of administrative experience
Working Conditions: Office setting.
Physical Requirements:
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to sit for extended periods of time.
- Must have finger dexterity required to manipulate objects and use a keyboard.
- Ability to extend hand(s) and arm(s)
How to Apply: Here is the Online Application