Position: Deputy Clerk
Dept: Clerk’s Office
Reports To: City Clerk
Position Responsibilities (include but are not limited to the following):
- Answers telephone and greets office visitors, determining nature of call, responding to inquiries, providing information and assistance, taking messages, and/or directing to appropriate individual or department.
- Completes documents for Court, including processing incoming and outgoing mail and filing loose papers and filings.
- Prepares and compiles new case files, including file marking Court documents, and assigning case/cause numbers. Gathers and prepares case histories. Receives and receipts various fees.
- Processes various Court orders. Prepares and prints chronological case summaries (CCS).
- Processes various court documents,
- Maintains files and filing system, including maintaining files in chronological order.
- Maintains order book and provides quarterly statistics.
- Processes payments for court case fees and costs as well as bonds and trust payments.
- Performs various clerical duties, such as typing various documents, conducting data entry, and retrieving mail and distributing as required.
- Process City Council filings and related documents.
- Scan documents from Court proceedings and Council proceedings.
- Generate electronic documents as needed.
- Performs duties of co-workers as needed or to maintain department operations.
- Performs related duties as assigned.
Knowledge, Skills, and Abilities Required:
- Ability to meet all employer and Department hiring requirements, including passage of a drug test.
- Working knowledge of standard office procedures and computer software programs used by the Clerk's Office, with ability to apply such knowledge to a variety of interrelated processes, tasks and operations.
- Working knowledge of Microsoft Office Software
- Knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence and written reports as required.
- Knowledge of basic filing systems and ability to create and maintain accurate and complete Department files.
- Ability to properly operate standard office equipment, such as computer, calculator, fax machine, copier, and telephone.
- Ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
- Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.
- Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
- Ability to understand, memorize, retain, and carry out written and oral instructions and present findings in oral or written form.
- Ability to compile, collate, or classify data.
- Ability to work alone with minimum supervision and with others in a team environment.
- Ability to work on several tasks at the same time, often under time pressure.
- Ability to occasionally apply knowledge of people and/or locations, and plan and layout assigned work projects.
- Ability to occasionally perform arithmetic calculations.
Preferred Qualifications:
- Education/Training: High School Diploma or equivalent
- Experience: Will train suitable candidate.
Working Conditions:
- Incumbent performs duties in a standard office environment and/or court room
- Involving sitting/walking at will, sitting for long periods
- Lifting/carrying objects weighing less than 25 pounds
- Bending, crouching/kneeling, reaching, keyboarding, handling/grasping objects
- Ability to read and speak clearly
Physical Requirements:
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to extend hand(s) and arms(s)
- Ability to stand for long period of time
How to Apply: Here is the application